Add your Email ID as POP to Outlook (Office365/2013/2016/2019)

This guide is to add email address as POP in Office365 Outlook and standalone Outlook 2013,2016 and 2019 versions.

POP is a good choice since you will have a offline access to your emails and also if you have limited email space on the webserver.

1)      Open Outlook -> Click on File -> Add Account

2)      Enter your complete email address.

3)      Click on Advanced Options (below it) -> Please Tick/check Let me set up my account manually -> Connect

4)      Select Account as POP

 5)      POP3 Incoming Settings:

Incoming Mail Server: smail.cspacehostings.com. For cPanel it is mail.domain.com (example: mail.cspacehostings.com where domain.com is your cPanel domain Name)

Port: 110 (without SSL) or Recommended SSL/TLS Port: 995

Check:

  • This server requires an encrypted connection (SSL/TLS) if you choose Secure Port: 995

Uncheck:

  • Require logon using Secure Password Authentication (SPA)

 

6)      Outgoing Settings:

Outgoing Mail Server: smail.cspacehostings.com. For cPanel it is mail.domain.com (example: mail.cspacehostings.com where domain.com is your cPanel domain Name)

Port: Insecure Port: 25 (if you have problems then use 587) or Recommended SSL/TLS Port: 465

Check:

  • This server requires an encrypted connection (SSL/TLS) if you choose Secure Port: 995

Uncheck:

  • Require logon using Secure Password Authentication (SPA)

 

If you have migrated or changed PC and have a .pst file (backup of mails) to load new mails onto :

- (Tick/Check) Use an existing data file

- Browse and select

7)      Please enter your Password

8)      Choose to enter your Account Name and click Finish.

 

After adding your account, Additional Settings:

To optimize Mail Space:

Open Outlook -> Click on File -> Choose (Email account from the drop down menu) -> Account Settings -> Account Name & Sync Settings

Your Name: Enter your full name

Account Name: (Can be anything you can identify in Outlook with)

Mail Settings:

(check/tick) Leave a copy of messages on the server.

- (check/tick) Remove from server after 90 days

You can change this setting as you desire, this deletes the mails from the web interface, but you have a local copy on your outlook. Its better to put a number of days.

 

Not Able to send Emails?

1)           Open Outlook -> Click on File -> Choose (Account from the drop down menu) -> Account Settings -> Server Settings -> In the Outgoing Mail Tab -> (Check/Tick) My outgoing (SMTP) server requires authentication. -> (Select) Use same settings as my incoming mail server.

 

 

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