This guide is to add email address as POP in Office365 Outlook and standalone Outlook 2013,2016 and 2019 versions.
POP is a good choice since you will have a offline access to your emails and also if you have limited email space on the webserver.
1) Open Outlook -> Click on File -> Add Account
2) Enter your complete email address.
3) Click on Advanced Options (below it) -> Please Tick/check Let me set up my account manually -> Connect
4) Select Account as POP
5) POP3 Incoming Settings:
Incoming Mail Server: smail.cspacehostings.com. For cPanel it is mail.domain.com (example: mail.cspacehostings.com where domain.com is your cPanel domain Name)
Port: 110 (without SSL) or Recommended SSL/TLS Port: 995
Check:
- This server requires an encrypted connection (SSL/TLS) if you choose Secure Port: 995
Uncheck:
- Require logon using Secure Password Authentication (SPA)
6) Outgoing Settings:
Outgoing Mail Server: smail.cspacehostings.com. For cPanel it is mail.domain.com (example: mail.cspacehostings.com where domain.com is your cPanel domain Name)
Port: Insecure Port: 25 (if you have problems then use 587) or Recommended SSL/TLS Port: 465
Check:
- This server requires an encrypted connection (SSL/TLS) if you choose Secure Port: 465
Uncheck:
- Require logon using Secure Password Authentication (SPA)
If you have migrated or changed PC and have a .pst file (backup of mails) to load new mails onto :
- (Tick/Check) Use an existing data file
- Browse and select
7) Please enter your Password
8) Choose to enter your Account Name and click Finish.
After adding your account, Additional Settings:
To optimize Mail Space:
Open Outlook -> Click on File -> Choose (Email account from the drop down menu) -> Account Settings -> Account Name & Sync Settings
Your Name: Enter your full name
Account Name: (Can be anything you can identify in Outlook with)
Mail Settings:
(check/tick) Leave a copy of messages on the server.
- (check/tick) Remove from server after 90 days
You can change this setting as you desire, this deletes the mails from the web interface, but you have a local copy on your outlook. Its better to put a number of days.
Not Able to send Emails?
1) Open Outlook -> Click on File -> Choose (Account from the drop down menu) -> Account Settings -> Server Settings -> In the Outgoing Mail Tab -> (Check/Tick) My outgoing (SMTP) server requires authentication. -> (Select) Use same settings as my incoming mail server.
